Shandong finance regulate emergency procurement record management
In order to strengthen the management of financial funds and regulate the government's emergency procurement activities, the Shandong provincial finance department recently issued the notice on information archiving work after the completion of the government's emergency procurement project (hereinafter referred to as the notice). According to the relevant provisions of the government procurement law and Its Implementation Regulations, the filing management measures were refined.
The circular explicitly requests all departments and units of the provincial government to make use of financial funds to purchase goods or projects within the centralized procurement catalogue or purchase quota standards above the green channel, according to the Circular of the general office of the Ministry of Finance on the facilitation of purchase and control of epidemic prevention and control and the Notice of the Shandong Provincial Department of Finance on opening green channels for epidemic prevention and control of emergency rescue equipment and materials. And service emergency procurement projects shall record relevant procurement information at the end of the procurement activities, mainly including purchasers, suppliers, procurement contents, import products, purchase amounts, sources of funds, etc.
After the emergency procurement process is simple, the procurement unit will enter the government procurement management transaction system of Shandong province within 1 months after the end of the procurement activities, and directly enter the main information of the contract. After the confirmation by the competent authorities, the system will automatically record the system, without the need to implement the methods and procedures prescribed by the government procurement regulations. It is difficult to complete the filing work within 1 months, and it can be postponed by the consent of the competent authority. For projects that are intended to use existing government procurement budget indicators, supplemented with relevant related indicators, the purchase contract can be completed directly by itself, without the need for confirmation by the competent department.
At the same time of implementing the quick record, the notice also put forward the requirement for the procurement unit to establish and perfect the emergency procurement internal control mechanism. The procurement unit must strictly fulfill the responsibility of the main purchaser, standardize the determination of emergency procurement items, and strengthen the emergency procurement project management, so as to ensure the efficiency of the financial funds. The purchasing unit shall timely pay the capital in accordance with the contract, and shall not procrastinate without any reason. Procurement units should not avoid the supervision and management of government procurement activities through emergency procurement of green channels. If the project supplier is not registered in the Shandong government procurement supplier database, the purchaser shall remind the supplier to register on the "Shandong government procurement network of China".
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Source: China government procurement report 945th issue first edition